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8. Calendar

The Calendar gives you a day-by-day view of every transfer your agency has scheduled. Use it to see what is happening on any given date and to make quick adjustments to individual transfers.

note

The Calendar is not read-only. You can edit a transfer's pick-up time and remove a driver, contractor, or tour guide assignment directly from this screen.

Opening the Calendar​

  1. Log in to the Rectrix Link Travel Agent portal.
  2. Click Calendar in the left side-navigation menu.
  3. The Calendar opens on today's date.

Calendar screen showing today's scheduled transfers

  • Use the left and right arrow buttons to move to the previous or next day.
  • Use the inline date picker (formatted like "02 Jun 2026") to jump straight to a specific date.

The transfer list updates to show the selected day.

Reading the transfer list​

For the selected date, each transfer card shows:

  • The pick-up time (and a duration where applicable). Transfers with a fixed time show an "Exact" time chip; SIC transfers show an estimated time.
  • The pick-up and drop-off locations.
  • The assigned driver / tour guide / contractor (or unassigned).
  • A Priority chip for priority transfers.
  • For airport transfers, the flight number, colour-coded by flight status (red = cancelled, orange = delayed, green = landed/arrived/expected, blue otherwise).
  • A Pending Time Update indicator when a driver has requested a time change.

Editing a transfer's pick-up time​

When a driver requests a time change (or you need to adjust one), the Calendar surfaces a time-change dialog for that transfer. Apply the new time there; the transfer card updates once the change is saved.

Removing an assignment​

  1. Right-click the transfer card.
  2. Choose Remove Assignment.
  3. In the Remove Assignment dialog, confirm removing the named person and their role (Driver, Contractor, or Tour Guide).
  4. Click Remove.

The transfer becomes unassigned and can be reassigned.

Tickets Table​

The Calendar includes a Tickets Table for reviewing the day's tickets:

  1. Click Show Tickets Table (it toggles to Hide Tickets Table).
  2. Under Filter By:, switch between By Guest and By Type.

Opening an itinerary from the Calendar​

Click a transfer card to open the itinerary that contains it. From there you can review or edit the full itinerary. Use the browser back button or the portal navigation to return to the Calendar.